Dear ,
Thank you for your interest in hosting a Joffrey Workshop; we are excited to meet to your community! We have included the summary of our discussion and the contract outlining the requirements for you as a host and us as event planners. Once we receive your signed agreement, we will begin creating a couple images to announce the workshop and allow your families to save the date. A full media package will be delivered 60 days before the event with a detailed posting schedule.
During our call we discussed: The Joffrey Workshop will host a workshop at starting on The event will begin at . This workshop will take place at ,
The classes that will be offered for 8-12 year olds:
The classes that will be offered for 13-16 year olds: .
Students will pay $299 for this 2-day workshop.
Purchase terms
This agreement (hereinafter referred to as the “Contract”) is entered into (the “Effective Date”), by and between with an address of , (hereinafter referred to as the “Client”) and The Joffrey Workshop, with an address of 702 Donaldson Avenue, San Antonio, Texas, 78201, (hereinafter referred to as the “Planner”) (collectively referred to as the “Parties”)
RELATIONSHIP OF THE PARTIES The Parties agree that this is a non-exclusive agreement and that the Parties are regarded as independent entities.
PLANNER DUTIES The Planner will perform the following duties relevant to the event: Create and deliver social media and marketing materials consisting of feed posts, story posts, posters, reels, and email templates. Create, print, and deliver flyers to the host studio. Run targeted ads on social media platforms to increase awareness of the event and encourage registrations. Create and manage registration (including tuition payments) for participants. Field any parental/guardian questions about the event via email, phone, and/or social media platforms. Contract appropriate faculty members. Manage/reserve flights, hotels, rental cars, per diem, and payment for all faculty. Create a workshop schedule based on the Clients desired outcome. Lead all workshop classes. Return the studio to a good state before leaving. Lights, heaters and/or air conditioners and electrical equipment will be turned off, trash and litter will be removed.
CLIENT DUTIES The client ensures a minimum of 30 participants register and pay for the event at least 21 days prior to the start of the event. If student registration is below 100% capacity, Client agrees to pay the difference. Planner will issue an invoice 21 days prior to the start of the event for any remaining tuition. If participants register after the 21-day deadline, the tuition from those participants will be returned to the Client at the close of the workshop on . The client agrees to host 3 events, typically annually, with each event meeting the requirements mentioned above. The client has until December 31, 2028 to schedule and complete these events. Client ensures studios are in a state of good cleanliness with functioning heaters and/or air conditioners, functioning audio equipment, and functioning internet. The Client voluntarily performs the following duties relevant to the event: Share provided media and tag @joffreyworkshop. Promote and encourage in-house students to attend the event. Utilize promotional email templates provided by the Planner to encourage student attendance. Distribute flyers created by Planner to students and the community. Print and post provided posters. Reach out to organizations in the community to encourage outside student attendance. Participate in social media promotions including but not limited to: Going live on Instagram and Facebook, “taking over” the Joffrey Workshop instagram account.
FEE The Client agrees to pay the Planner a non-refundable administration fee in the amount of $750.00 for the preliminary administrative services performed for the upcoming 3 events. The Planner will provide an invoice due at the time of receipt.
STUDIO RENTAL COMPENSATION The Planner agrees to pay the Client a studio rental fee of $50.00 per studio, per hour. $800 will be paid to the client at the completion of the event. SUPPORT STAFF COMPENSATION The Client will arrange for an in-house faculty member to be on site for the entire duration of the event in case of injury, emergency, loss of power or internet, etc. The Planner will provide compensation of $20.00 per hour. A total of $160 will be paid to the client at the completion of the event.
ADDITIONAL COMPENSATION Once the minimum student registration requirement is met (30 students) the Client will receive 20% of additional student tuition. This will be paid upon completion of the event. CANCELLATION POLICY Once you have booked an event with us it means that we have reserved that time in our schedule exclusively for you. Events can only be canceled if the client provides the planner at least 90 days notice. If an event is canceled by the Client, Client agrees to pay a $500.00 cancelation fee. The Planner is entitled to cancel this Contract at any given time if the minimum number of students required is not met. The Planner will communicate regularly with the Client with regards to the number of students registered. MEDIA AND SOCIAL MEDIA Client authorizes the Planner the authority to film and/or photograph, edit, alter, copy, publish and distribute images/video for any lawful purpose. The Client may film and/or photograph any lawful content for social media purposes so long as it does not interrupt or diminish the quality of instruction. Content should be sent to
for use on the Planners social media. The Client should not distribute any media or images without the consent of the Planner. DISPUTE RESOLUTION ALTERNATIVES Any dispute or difference whatsoever arising out of, or in connection with, this Contract shall be submitted to arbitration/mediation/negotiation in accordance with, and subject to the laws of Texas. LEGAL FEES In the event of a dispute arising out of this Contract that cannot be resolved by mutual agreement, the Parties agree to engage in mediation. If the matter cannot be resolved through mediation, and legal action ensues, the successful party will be entitled to its legal fees, including, but not limited to its attorneys’ fees. SEVERABILITY In the event that any provision of this Contract is found to be void and unenforceable by a court of competent jurisdiction, then the remaining provisions will remain in force in accordance with the Parties’ intention. GOVERNING LAW The Parties agree that this Agreement shall be governed by the State and/or Country in which both Parties do business. In the event that the Parties do business in different States and/or Countries, this Agreement shall be governed by Texas law. ENTIRE AGREEMENT The Parties acknowledge and agree that this Contract represents the entire agreement between the Parties. In the event that the Parties desire to change, add, or otherwise modify any terms, they shall do so in writing to be signed by both parties. AMENDMENTS The Parties agree that any amendments made to this Contract must be in writing, where they must be signed by both Parties. Accordingly, any amendments made by the Parties will be applied to this Contract. LEGAL AND BINDING AGREEMENT This Contract is legal and binding between the Parties as stated above. This Contract may be entered into and is legal and binding in the United States. The Parties each represent that they have the authority to enter into this Contract. WAIVER OF LIABILITY The Client rents its facility, including equipment, to the Planner with the understanding that in no event shall the Planner be held liable for direct, indirect, incidental, or consequential damage due to the use of the facility or equipment used by the Planner. The Client does hereby release, remise and forever discharge, indemnify and agree to hold harmless waive, discharge, and covenant not to sue the Planner from any claim, demand or cause of action whether now in existence, or hereafter arising for any loss of property arising out of resulting from, caused by or contributed to in whole or in any part by any action or failure to act, negligence, breach of contract, or other misconduct on the part of the Planner. The Client is aware that dance training and the gymnastic exercises associated with it place unusual stress on the body and carry with them the risk of physical injury. The Client also understands that dance instruction involves kinetic correction that may include appropriately physically touching the participants as part of the regular class work and/or rehearsal. The Client recognizes and acknowledges that certain risks of harm are or may be inherent in the various activities contemplated herein and that the Planner cannot control all of these risks.
SIGNATURE The Parties hereby agree to the terms and conditions set forth in this Contract and such is demonstrated by the Client signature below: